Privacy Policy

Updated 11 February 2026

This Privacy Policy explains how Sunfield Dnipro LLC ("Sunfield Dnipro", "we", "us", "our") collects, uses and protects your personal data when you visit our website at sunfielddnipro.com or contact us. We are the data controller for the personal information described below.

1. Who we are

Sunfield Dnipro LLC, 14 Haharina Avenue, Office 302, Dnipro 49000, Ukraine. For any privacy-related matter you may contact us at info@sunfielddnipro.com or by post at the address above.

2. What personal data we collect

We collect and process the following categories of personal data:

• Contact data you submit through our website contact form: your full name, email address, subject line and message content. This information is transmitted directly to our email address using your own email client.
• Technical and usage data collected automatically when you visit our site, including your IP address, browser type and version, device type, operating system, referring URL, pages visited and time spent on each page. This data is used in aggregated and anonymised form to monitor website performance.
• Cookie data, where you have given consent, to help us understand how visitors use our site and to maintain your cookie preference setting (stored in your browser's localStorage).

We do not collect sensitive categories of personal data (such as health information, financial account numbers or government identification numbers) through this website.

3. How we use your personal data

We use your personal data for the following purposes:

• To respond to your enquiry or request submitted via our contact form, and to provide the information, quotation or services you have asked about.
• To arrange and carry out site surveys, prepare proposals and communicate with you in connection with a potential or active service contract.
• To operate, maintain and improve the security and functionality of our website.
• To comply with our legal obligations under Ukrainian law and, where applicable, the General Data Protection Regulation (GDPR).
• To analyse aggregated, anonymised website usage data and improve the user experience of our site.

4. Legal basis for processing

We rely on the following legal bases to process your personal data:

• Consent — when you submit our contact form, you explicitly tick a checkbox confirming your consent to our use of the data you provide for the purpose of responding to your enquiry. You may withdraw this consent at any time by contacting us.
• Legitimate interests — we process technical and usage data to maintain and improve our website, where our interest in doing so is not overridden by your rights and interests.
• Legal obligation — where we are required to process or retain data to comply with applicable law.
• Contractual performance — once a service agreement is entered into, we process the data necessary to fulfil that agreement.

5. Cookies and similar technologies

Our website uses the following types of cookies:

• Functional cookie (cookie-consent): a browser localStorage item that records your cookie preference (accepted/declined) so the consent banner is not shown on every visit. This is set regardless of your choice and does not transmit any data to us or any third party.
• Analytics cookies: if you accept cookies, we may use a privacy-focused analytics tool to collect anonymised data about how visitors use our site (pages viewed, session duration, referral source). No personally identifiable information is included in this data.

You can change your cookie preferences at any time by clearing your browser's localStorage or cookies. Declining cookies will not prevent you from using any feature of our website.

6. Sharing your data with third parties

We do not sell your personal data to any third party. We may share your data in the following limited circumstances:

• Service providers: trusted suppliers such as our web hosting provider who process data on our behalf under data processing agreements. These providers are required to maintain appropriate security measures and may not use your data for their own purposes.
• Legal requirements: where we are legally required to disclose information to a court, regulator or law enforcement authority under applicable Ukrainian law.
• Business transfers: in the event of a merger, acquisition or sale of assets, your data may be transferred to the successor entity, subject to the same data protection standards.

7. Data retention

We retain contact-form data for as long as is necessary to handle your enquiry and, where a service relationship develops, for the duration of that relationship and for a period of up to 36 months thereafter, unless a longer retention period is required by law (for example, for tax or contractual documentation purposes, which may require up to 7 years under Ukrainian accounting law). Anonymised analytics data may be retained indefinitely as it cannot be used to identify you.

8. Your rights

You have the following rights in relation to your personal data:

• The right to access the personal data we hold about you.
• The right to rectification of inaccurate or incomplete data.
• The right to erasure ("right to be forgotten") in certain circumstances.
• The right to restriction of processing in certain circumstances.
• The right to data portability for data you provided with consent or under a contract.
• The right to object to processing based on legitimate interests.
• The right to withdraw consent at any time, without affecting the lawfulness of processing before withdrawal.

See our GDPR & Data Protection page for full details on how to exercise these rights.

9. Data security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, accidental loss, destruction or alteration. Our website uses HTTPS encryption for all data transmitted to and from your browser. Access to personal data within our organisation is limited to personnel who need it to perform their roles.

10. International data transfers

Our website is hosted on servers located within the European Economic Area or Ukraine. Where any service provider processes data outside Ukraine or the EEA, we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the relevant authority.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The latest version will always be available on this page with the effective date shown at the top. Where changes are material, we will make reasonable efforts to notify you.

12. Contact and complaints

For any questions about this Privacy Policy or your personal data, please contact us at info@sunfielddnipro.com or write to: Sunfield Dnipro LLC, 14 Haharina Avenue, Office 302, Dnipro 49000, Ukraine.

If you believe we have not handled your data correctly, you also have the right to lodge a complaint with the Ukrainian Commissioner for Human Rights (Уповноважений Верховної Ради України з прав людини) or, if you are located in the EU/EEA, with the competent data protection supervisory authority in your country of residence.